APPLICATION GUIDE FOR OVERSEAS CREATOR [English]

Residency Program for Overseas Media Arts Creators 2017 Application Guide

1. About the Program

  1. This residency program is part of the “Project to Support Nurturing of Media Arts Creators” organized by the Agency for Cultural Affairs, Government of Japan (Bunka-cho). Emerging artists in Media Arts (Media Geijutsu in Japanese) around the world are invited to come and stay in Tokyo to create new works. Whether the works are media art, videos, games, animations, or manga, during their stay the artists will be able to experience Japanese Media Arts culture, with an additional opportunity to meet with Japanese creators to discuss their works. The aim of this program is not only to support the creation of significant works but also to stimulate cross-cultural dialogues through Media Arts.

2. Areas of Practice

  1. Media Arts (Media Geijutsu) including Media Art, Video, Game, Animation, Manga etc.

3. Duration

  1. January 12, 2018-March 12, 2018 (60 days)

4. What the Program Offers

The following will be provided by the program:

  1. Travel expenses
  2. Living allowance
  3. Travel insurance
  4. Housing and workspace
  5. Location in Tokyo
  6. Assistance from an expert in the appropriate field
  7. An opportunity to present the works at the end of the residency
  8. Opportunities to meet Japanese creators

* No application fees are required, but the residents are responsible for the production expenses.

5. Expectations of Artists in Residence

  1. Creation of a new work: artist must create a new work during the residency, and give a presentation of their work at the end of their stay, either as a completed work or as a work-in-progress.
  2. Discussions with an expert: artists must meet with a Japanese expert regularly to discuss about the progress of their works.
  3. Participation in program events: artists must join events to meet Media Arts creators, participate in studio visits, and communicate with young artists or students at educational institutes.

6. Eligibility

Applicants must:

  1. be currently living outside of Japan and be a citizen of a country other than Japan.
  2. have previously shown at international art festivals, film festivals, game shows, comic festivals, etc. Being awarded a prize or included in the Jury Selection at the Japan Media Arts Festival in the past will meet this criterion.
  3. be between the ages of 20 and 35 (not definite, as applicant’s previous career will also be considered)
  4. be able to speak either English or Japanese fluent enough to communicate in everyday situations.
  5. be in good health.
  6. be able to participate in remote interviews (i.e. have access to a computer with Skype connected to the internet).
  7. have no criminal records.

7. Important Dates

  1. Application Deadline: September 19, 2017
    *All required documents and materials must be received by the office by the deadline.
  2. Reviewing of the Proposals: Completed by the end of October 2017
    Final Selection of the Residents: Completed by the end of November 2017
    Notification of Residency: Mid December 2017

 

8. Application Process, Required Documents

  1. Complete the application form (https://overseasentry-creatorikusei.jp/), and upload the required documents (see b)~f)).
  2. Documents showing that the applicant’s previous works have been included in international art festivals, film festivals, game shows, comic festivals. If previous works have been awarded prizes or have been included in the Jury Selections of the Japan Media Arts Festival in the past, please verify with documents.
    *Copies of a page from exhibition catalogs will suffice.
  3. Documents or materials describing the proposed art work to be created in this program.
    *Submission of detailed descriptions are recommended.
  4. Documents providing information about birth date and citizenship.
    E.g. a copy of your ID page in your passport
  5. A photocopy of a manually signed consent form
    >> Consent_Form
  6. URL of websites where previous works can be viewed.

* If applicants have technical difficulty uploading videos, hard copies on removable media such as CD-ROMs are accepted. Please notify us in advance.

Application Form 2017

9. The Selection Process

  1. The selection process is made up of two rounds. Experts in the field of Media Arts will convene to review the proposals in the first round, followed by a second round including a remote interview via internet. The prospective residents chosen will be notified by early December 2017. After reconfirmation that the candidates comply with the terms and conditions of participation, the selected residents will be officially announced.

10. Number of Residents Accepted

  1. 3 artists (TBC)

11. Terms and conditions of application/participation

  1. Applications are accepted on the premise that applicants comply with the following terms and conditions.
  1. Withdrawal of the application after the deadline will generally not be accepted.
    However, if unavoidable circumstances arise, please notify us as soon as possible.
  2. Selected residents may not withdraw from the program after accepting the invitation.
  3. As a general rule, residents are responsible for all equipment (computers, cameras, etc.) needed to produce the work.
  4. Residents must understand the aim of this project and spend their entire residency in Japan except in case of emergencies.
  5. Residents must actively take part in activities related to the program such as lectures, workshops, and visits to schools and studios.
  6. Applicants must submit a plan for a new work/project. If selected, they must work on this work/project while in Japan. At the end of their stay, they are required to present their accomplishments, either as a completed work/project or as a work in progress.
  7. If the work/project is not completed during their residency (see f) above), the participant must continue to work on it after leaving Japan and must submit a DVD with the completed work/project by end of December 2018.
  8. The name of this program “Project to Support the Nurturing of Media Arts Creators” and the logo of the Agency for Cultural Affairs, Government of Japan, must be mentioned when displaying the completed work.
  9. The organizers of this program have permission to use movies and photos submitted at the time of application free of charge to promote related events held during the residency.
  10. After the residency, the organizers of this program have permission to use clips of the movies under one minute in length and photos of the completed work/project to promote this program. Also, when requested from the organizers, the participant must provide the full work/project for promotional usage free of charge. If the organizers decide that Japanese subtitles should be added, the participants must provide a transcript to be translated.

12. Frequently Asked Questions

  1. Q) Does the program accept group applications?
  2. A) Only individual applications (one applicant per application) are accepted. If the invited artist decides to work with others including co-creators or staff members, they may be able to join our program but their expenses will not be covered. In such cases, the applicant must consult us and obtain approval in advance. The names of the co-creators and staff members must be credited in the work.
  3. Q) What are the conditions for the co-creators to participate in the project and what support is provided?
  4. A) Accommodation can be shared with the co-creators/staff members, but the co-creators’ travel expenses as well as other living expenses will be their responsibility. The application criteria only apply to the applicant, not to co-creators/staff members.
  5. Q) My works are going to be shown at international festivals soon. Can I apply?
  6. A) If you meet either of the following criteria, you can apply.
  7. 1) The screening of one of your works at an international art festival, film festival, game show or comic festival takes place before January 12, 2018.
  8. 2) You have a definite proof that your work will be exhibited at an international art festival, film festival, game show or comic festival in the future, and can submit it together with the application form by September 9, 2017.
  9. Q) Can a work in progress be included in the documents I submit?
  10. A) Yes. Please clearly indicate that the work is still in production where you are to write festival names, screening information, etc.
  11. Q) I have a question regarding my partner. Can a partner accompany the artist during the residency? Are couples allowed to stay in the provided space?
  12. A) Only those involved in the production of the art works are permitted to stay at the facility or attend related events of the program. The provided space is for the production of art works, and one of the purposes of this residency is for the artist to place themselves in an environment different from their usual life for 60 days and create new works.
  13. Q) Can a work that I was involved in as a production staff but not as a director be included as one of my works?
  14. A) No. Applicant must be the representative of the submitted work.
  15. Q) Do I need permission to exhibit or screen my work produced in this program?
  16. A) Copyright of the finished work belongs to the author or the copyright holder of the work. You can exhibit and screen your work freely. We hope many people see your work!
  17. Q) Will production expenses be covered by the program?
  18. A) No. The cost for production will not be covered, but travel fees, living expenses, research funds and facilities necessary for production will be provided.

13. Contact information

  1. Project to Support the Nurturing of Media Arts Creators Secretariat
    1-8-16-3F Ginza, Chuo-ku, Tokyo 104-0061
    JAPAN
    Phone +81-3-3535-3501
    Fax +81-3-3562-4840
    Website: http://creatorikusei.jp
    Email: creator@cgarts.or.jp
    Organizer: Agency for Cultural Affairs, Government of Japan (Bunka-cho)
    Office: CG-ARTS

Privacy Policy

The Project to Support the Nurturing of Media Arts Creators Secretariat [c/o CG-ARTS] shall make every reasonable effort to prevent disclosure, appropriation, and/or distortion of personal information by adhering to the following guidelines.
1.Use of Personal Information
Personal information submitted by an entrant shall be used only for
(1) Announcement of screening results
(2) Contact for enquiry about submitted project proposals
(3) Statistical analysis for improvement of the Project to Support the Nurturing of Media Arts Creators
(4) Public announcement of project proposals to the media and on the website (the title of the work, creators’ name and affiliation, etc.).
The Secretariat may also use personal information for other purposes the entrant has given consent to.


2.Disclosure to a Third Party
Personal information shall not be disclosed to any third party without prior consent. In addition, such information shall only be disclosed to a third party when absolutely necessary for operation and management by the Project to Support the Nurturing of Media Arts Creators Secretariat [c/o CG-ARTS]. However, information may be disclosed without consent when it is necessary to protect human life or property, or when it is required by law.

3.Safety Administration
Appropriate efforts shall be made to administer and protect an entrant’s personal information. By submitting a project proposal, the entrant is deemed to have accepted this Privacy Policy.

Inquiries
Please contact us if you would like to update or unsubscribe your personal information from our list.
E-mail: creator@cgarts.or.jp


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