Residency Program for Overseas Media Arts Creators 2016 Application Guide

-Thank you for your interest in our residency program.
Updated information about our program for 2017 is coming soon.-

1. Aims of the program

    This program, as a part of the “Project to Support the Nurturing of Media Arts Creators” organized by the Agency for Cultural Affairs, Government of Japan (Bunka-cho), is an artist in residence program that provides an opportunity to outstanding young artists in Media Arts (Media Geijutsu) including Media art, Video, Game, Animation, Manga, etc. from around the world to come to Tokyo and create new works while directly interacting with Japanese creators and Media Arts culture in Japan. It aims to promote both the creation of excellent works and a better understanding of Japanese Media Arts.


2. Target fields

    Media Arts (Media Geijutsu) including Media Art, Video, Game, Animation, Manga etc.


3. Duration

    Either of the periods below:
    a) December 1st, 2016 to March 10th, 2017 (100 days)
    b) January 20th, 2017 to March 10th, 2017 (50 days)


4. Support provided

    a) Travel expenses
    b) Living allowance
    c) Travel insurance
    d) Rental accommodation (including workspace)
    e) Location: Tokyo
    f) Expert assistance
    g) Opportunity to present work done during residency
    h) Opportunities to interact with Japanese creators


5. Program summary

    a) Creation of a new work: participants will begin a new work while in Japan and present the finished work or one part of a work in progress at the end of their stay.

    b) Education/training: participants will present the progress of their work being created as part of the program and will receive guidance from accomplished Japanese experts on a regular basis.

    c) Visits/exchange events: participants will visit Media Arts creators and studios and participate in exchange events with artists and students enrolled in art programs at educational institutions.


6. Conditions of participation

    Applicants must:

    6-1) Reside outside of Japan and be a citizen of a country other than Japan.
    6-2) Fulfil one of the following terms:

      a) Have received Awards or had their work chosen as a Jury Selection at the Japan Media Arts Festival.
      b) Have had one of their works selected at an international art festival, film festival, game show, comic festival or similar event.

    6-3) 20 to 35 years (not definite, as applicant’s previous career will be considered)
    6-4) Be able to speak either English or Japanese at least well enough to communicate in everyday situations.
    6-5) Be in good health.
    6-6) Have access to the equipment necessary to participate in a remote interview (i.e. a computer capable of connecting to the internet and using Skype).


7. Schedule

    Application period: June 13th, 2016 to August 19th
    *Application forms and all required documents/materials must be received by the office by August 19th, 2016.
    Selection period: Latter half of August, 2016 to latter half of October, 2016

    Publishing of the results: Beginning of November, 2016

8. Application procedure

    8-1) Fill out the Application Form on the project`s website

    8-2) Submit documents under 8-3) to 8-7) by email
    8-3) Proof of received awards or selections (either of the following documents/materials to be submitted by email:

      a) Proof that the applicant have had received awards or had their work chosen as a by the Jury Selection at the Japan Media Arts Festival; or
      b) Proof of a work having been displayed or screened at an international art festival, film festival, game show, comic festival or similar event (e.g. a copy of the list of displayed works in a festival catalogue).
      Please make sure that the proof shows the event’s internationality (i.e. proof that it displays/features works from countries other than your own).

    8-4) Reference materials describing the work to be created as part of this program. It is preferable that applicants submit documents which make it possible to understand plans for the work in detail.
    8-5) Proof of age and citizenship (e.g. a photocopy of your passport)
    8-6) Website from which representative works can be viewed or other reference materials about previous work
    8-7) A scanned file of the hand-signed agreement form which can be downloaded from the link below.
    >> Consent Form 2016
    To complete the application process, please send the above 8-3) to 8-7) required documents and materials via email attachments not bigger than 5MB to:

    *If your circumstances do not allow you to upload video to the Internet. submission via DVD or other video media may be accepted. In such cases our office must be contacted in advance.

9. Selection

    A selection committee composed of experts in this field will make two rounds of selections (the first based on applications, the second based on interviews conducted via the Internet) to arrive at a preliminary list of candidates to be invited to participate in the program. Those selected will be contacted by the end of October and once all conditions of participation have been confirmed the selection will be formally announced.


10. Number of applicants accepted

    3 applicants (TBC)


11. Notice of terms of application / participation

    By applying to this program applicants acknowledge that they agree to the following terms and conditions.
    a) After the application period has ended applications cannot, as a rule, be rescinded.
    If unavoidable circumstances arise please notify us as soon as possible.

    b) Applicants will not, as a rule, decline an invitation after they are selected to participate in the program.

    c) As a general rule all equipment (computers, cameras, etc.) needed to produce the work created as part of the program will be brought by the participants.

    d) Participants understand the purpose of their stay and will – except in cases of emergency – spend the entire period in Japan.

    e) Participants will actively take part in activities related to the program such as lectures, workshops, and visits to schools and studios.

    f) Applicants will submit a plan for new work/project. If selected as participants in the program they will work on this work/project while in Japan and at the end of their stay will present either a completed work or a work in progress to show what they have accomplished during their time in Japan.

    g) If what is presented at the end of the program is one part of a work in progress (see (f) above), the participant will complete the work after leaving Japan and submit a DVD of the finished work by the end of December 2017.

    h) The name of this program, “Project to Support the Nurturing of Media Arts Creators” and the logo of the Agency for Cultural Affairs, Government of Japan, must be displayed on the completed work.

    i) Movies and photos submitted at the time of application will be provided to the organizer free of charge for use within the range of promotional events and public relations activities related to this project carried out during the residency period.

    j) After the end of residency period, a movie excerpt under one minute in length and photos of the completed work will be provided to the organizer free of charge for use in the public promotion of the project in printed materials, exhibitions, screenings, broadcasts, and the like. In addition, upon a request from the organizer, the artist will permit a full-length screening of the finished work for the purpose of promoting this project and provide the screening material free of charge. If there is a language other than Japanese used in the work, the organizer is permitted to produce Japanese subtitles on the basis of the provided script/dialogue transcription.


12. Frequently Asked Questions

    Q. Does the program accept group applications?
    A. Only individual applications (one applicant per application) are accepted. If the work of an invited artist has been made by more than one person, or if an invited artist wishes to work with a co-creator or key staff member during the residence period, there are cases in which the co-creator or key staff member can come to Tokyo at their own expense and participate in our program. In such cases the applicant must consult our office and obtain approval in advance. Also, the co-creator or key staff members’ name(s) must appear in the end titles of the work.

    Q. What are the conditions for the co-creator and what support is provided?
    A. Accommodation can be shared with the co-creator/key staff member, but the co-creator’s travel costs as well as other costs of staying in Tokyo will be at their own expense. The application criteria apply only to the applicant, not to any co-creators/key staff members.

    Q. I am in the process of showing my works at international festivals. Do I meet the application criteria?
    A. We consider you to have met the application criteria under the following conditions:

      1) If screening of one of your works at an international art festival, film festival, game show or comic festival will take place before December 1st, 2016.
      2) If you can submit to us definite proof, together with the application form by August 19th, 2016, that the exhibiting or screening of your work will take place.

    Q. Can a work in progress be included in submitted works?
    A. Yes. Please clearly indicate “still in production” where you are to write festival names, screening information, etc. and send it with the email documents.

    Q. Is there a policy regarding bringing your partner? May a partner accompany the resident artist for the duration of the residency? Are couples allowed in the provided accommodations?
    A. Anyone not involved in the invited artist’s production will not be allowed to stay at the provided accommodation or be able to participate in the program events. The residence is a production space for the invited artist and the purpose of being in residence is for the artist to go into production while being separated from his/her own regular life for the period of 50 to 100 days.

    Q. Would works in which I was involved not as a director but as a member of the production staff be acceptable as submitted works?
    A. Applicant must be representative of the submitted work.

    Q. Do I need to obtain permission to exhibit or screen my work produced during this program?
    A. Copyright of the finished work belongs to the author or the copyright holder of the work. You can exhibit and screen your work freely. We hope the work is screened extensively and seen by many people.


13. Contact information

    Project to Support the Nurturing of Media Arts Creators Secretariat
    1-8-16-3F Ginza, Chuo-ku, Tokyo 104-0061
    Phone +81-3-3535-3501
    Fax +81-3-3562-4840
    Organizer: Agency for Cultural Affairs, Government of Japan (Bunka-cho)
    Office: CG-ARTS

Regarding Personal Information

The Project to Support the Nurturing of Media Arts Creators Secretariat [c/o CG-ARTS] shall make every reasonable effort to prevent disclosure, appropriation, and/or distortion of personal information by adhering to the following guidelines.
1.Use of Personal Information
Personal information submitted by an entrant shall be used only for
(1) Announcement of screening results
(2) Contact for enquiry about submitted project proposals
(3) Statistical analysis for improvement of the Project to Support the Nurturing of Media Arts Creators
(4) Public announcement of project proposals to the media and on the website (the title of the work, creators’ name and affiliation, etc.). We will directly contact each entrant to confirm this before making public announcement.)

If personal information is required for use beyond the above reasons, the Secretariat will contact the entrant for permission prior to use.
2.Disclosure to a Third Party
This personal information shall not be disclosed to any third party without prior consent. In addition, such information shall only be disclosed to a third party when absolutely necessary for operation and management by the Project to Support the Nurturing of Media Arts Creators Secretariat [c/o CG-ARTS]. However, information may be disclosed when consent from the person concerned cannot be obtained, if such disclosure is necessary to protect human life or property, or is required by law.
3.Safety Administration
Appropriate efforts shall be made to administer and protect an entrant’s personal information. All entrants must read, understand, and accept the “Entry Rules and Regulations” before submitting project proposal. By submitting their project proposal, the entrant is deemed to have accepted all Entry Rules and Regulations as stated.

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