Application Guide 2020 [English]

Residency for International Creators with Exploratory Projects 2020


1. About the Program

This residency program is part of the “Project to Support Emerging Media Arts Creators” organized by the Agency for Cultural Affairs, Government of Japan (Bunka-cho in Japanese). Emerging artists in Media Arts (Media Geijutsu in Japanese) around the world are invited to come and stay in Tokyo to create new works. Whether the works are media art, videos, games, animations, or manga, the artists will be able to experience Japanese Media Arts culture, with additional opportunities to meet with Japanese creators to discuss their works. The aim of this program is not only to support the realization of works and research projects but also to stimulate cross-cultural dialogues through Media Arts.


2. Areas of Practice

Media Arts (Media Geijutsu in Japanese) including Media Art, Video, Game, Animation, Manga etc.


3. Duration

January 23 – March 23, 2020 (60 days)


4. What the Program Offers

The following will be provided by the program:

  1. Travel expenses (round-trip airline ticket from the country of residence to Tokyo)
  2. Living allowance (including travel expenses for research and creation inside Japan)
  3. Travel insurance
  4. Housing in Tokyo
  5. Location in Tokyo
  6. Opportunities to meet Japanese creators and experts

*No application fees are required, but the residents are responsible for the production expenses.


5. Outline of the project

  1. Research and creation of a new work: the participants will conduct research and create a new work during the residency and give a presentation of their work at the end of their stay, either as a completed work or as a work-in-progress.
  2. Study and Training: the participants will make visits to educational institutions, research facilities, studios, and communicate with Japanese artists and experts.
  3. Discussions with an expert: the participants will meet Japanese creators and experts in Media Arts regularly to discuss their works.


6. Eligibility

Applicants must:

  1. be currently living outside of Japan and be a citizen of a country other than Japan.
  2. have previously shown works at international art festivals, film festivals, game shows, comic festivals, etc. Being awarded a prize or included in the Jury Selection at the Japan Media Arts Festival in the past.
  3. be between the ages of 20 and 35 (not definite, as applicant’s previous career will also be considered)
  4. be able to speak either English or Japanese fluently enough to communicate in everyday situations.
  5. be in good health.
  6. be able to participate in remote interviews (i.e. have access to a computer with Skype connected to the internet).
  7. have no criminal records.


7. Important Dates

Application Deadline: September 30, 2019 (Japan Standard Time)
Application period:from August 29 to September 30, 2019
*All required documents and materials must be received by the office by the deadline.

Reviewing of the Proposals: from early October to late October 2019
Final Selection of the Residents: mid November
Notification of Residency: December 2019 (To be announced on our website.)


8. How to apply

Complete the application form :

and upload the required documents (see a)~f)).

  1. Head shot of the applicant
  2. Documents providing information about birth date and citizenship. (E.g. a copy of your passport photo ID page)
  3. A digitally scanned file of the consent form found on the link below with your signature
  4. Documents showing that the applicant’s previous works/projects have been shown in international art festivals, film festivals, game shows, comic festivals, etc. If previous works/projects have been awarded prizes or included in the Jury Selections of the Japan Media Arts Festival in the past, please verify with the documents.
  5. Proposal and action plan of the project that you’re proposing.
    *Please make a concrete proposal that includes the detailed contents and plan of your work/project.
    *10 pages maximum in A4 size, format not specified
  6. Portfolio of your previous works and projects 
    10 pages maximum in A4 size, format not specified
    *If you want to include movies, upload online and put the URL in the application form.


9. The Selection Process

The selection process is made up of two rounds. Experts in the field of Media Arts will convene to review the proposals in the first round, followed by a second round including an online interview. The prospective residents chosen will be notified by late November 2019. After reconfirmation that the candidates comply with the terms and conditions of participation, the selected residents will be officially announced.


10. Number of Residents Accepted

3 artists (TBC)


11. Terms and conditions of application/participation

Applications are accepted on the premise that applicants comply with the following terms and conditions.

  1. Withdrawal of the application after the deadline will generally not be accepted. However, if unavoidable circumstances arise, please notify us as soon as possible.
  2. Selected residents may not withdraw from the program after accepting the invitation.
  3. As a general rule, residents are responsible for all equipment (computers, cameras, etc.) needed to produce the work.
  4. Residents must understand the aim of this project and spend their entire residency in Japan except in case of emergencies.
  5. Residents must actively take part in activities related to the program such as lectures, workshops, and visits to schools and studios.
  6. Applicants must submit a plan for a new work/project. If selected, they must work on this work/project while in Japan. At the end of their stay, they are required to present their accomplishments, either as a completed work/project or as a work in progress.
  7. If the work/project is not completed during their residency, the participant must continue to work on it after leaving Japan and must submit data with the completed work/project by end of December 2020.
  8. The name of this program “Project to Support Emerging Media Arts Creators” and the logo of the Agency for Cultural Affairs, Government of Japan, must be presented when displaying the completed work.
  9. The organizers of this program have permission to use movies and photos submitted at the time of application free of charge to promote related events held during the residency.
  10. After the program ends, the organizers have permission to use movies and photos of the completed work or project free of charge to promote this program in printed materials, exhibitions, screenings etc. The participants must provide a transcript to be translated.


12. Frequently Asked Questions

  • Q. Does the program accept group applications?

    A. Only individual applications (one applicant per application) are accepted.
    If the invited artist decides to work with others including co-creators or staff members, they may be able to join our program but their expenses will not be covered. In such cases, the applicant must consult us and obtain approval in advance. The names of the co-creators and staff members must be credited in the work.

  • Q. My works haven’t been shown at international festivals but it is planned soon. Can I apply?

    A. If you meet either of the following criteria, you can apply.
     1) Showing one of your works at an international art festival, film festival, game show or comic festival takes place before January 23, 2020.
     2) You have a definite proof that your work will be shown at an international art festival, film festival, game show or comic festival by September 30, 2019 and can submit the proof with the application form.

  • Q. What are the examples of international art festivals, film festivals, game shows or comic festivals?

    A. Annecy International Animation Film Festival, Ars Electronica, Festival International de la bande dessinée Angoulême, Lucca Comics & Games would be the examples of major festivals related to Media Arts but not all. We don’t have specific regulations on that.

  • Q. Can a work in progress be included in the documents I submit?

    A. Yes. Please clearly indicate that the work is still in production with the work information.

  • Q. I have a question regarding my partner. Can a partner accompany the artist during the residency?

    A. Only those involved in the production of the art works are permitted to stay at the facility.

  • Q. Can a work that I was involved in as a production staff but not as a director be included as one of my works?

    A. No. Applicant must be the representative of the submitted work.

  • Q. Do I need permission to exhibit or screen my work produced in this program?

    A. Copyright of the finished work belongs to the author or the copyright holder of the work. You can show your work but be sure to present the title of our program (Project to Support Emerging Media Arts Creators) and logo of the Agency for Cultural Affairs, Government of Japan.

  • Q. Will production expenses be covered by the program?

    A. No. The cost for production will not be covered. Travel fees, living expenses, research expenses will be provided.


13. Contact information

Project to Support Emerging Media Arts Creators Office(c/o CG-ARTS)
1-8-16-3F Ginza, Chuo-ku, Tokyo 104-0061 JAPAN
Organizer: Agency for Cultural Affairs, Government of Japan (Bunka-cho)
Office: CG-ARTS

【Privacy Policy】

The Project to Support Emerging Media Arts Creators Office [c/o CG-ARTS] shall make every reasonable effort to prevent disclosure, appropriation, and/or distortion of personal information by adhering to the following guidelines.

1. Use of Personal Information
Personal information submitted by an entrant shall be used only for
(1) Announcement of screening results
(2) Contact for enquiry about submitted project proposals
(3) Statistical analysis for improvement of the Project to Support the Emerging Media Arts Creators
(4) Public announcement of project proposals to the media and on the website (the title of the work, creators’ name and affiliation, etc.).
The Office may also use personal information for other purposes the entrant has given consent to.

2. Disclosure to a Third Party
Personal information shall not be disclosed to any third party without prior consent. In addition, such information shall only be disclosed to a third party when absolutely necessary for operation and management by the Project to Support Emerging Media Arts Creators Office [c/o CG-ARTS]. However, information may be disclosed without consent when it is necessary to protect human life or property, or when it is required by law.

3.Safety Administration
Appropriate efforts shall be made to administer and protect an entrant’s personal information. By submitting a project proposal, the entrant is deemed to have accepted this Privacy Policy.

※Inquiries: Please contact us if you would like to update or unsubscribe your personal information from our list.